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How to pack and register a parcel?
WHAT SHOULD BE USED
TO PACKAGE THE PARCEL?
Choose the packaging material based on size and shape of the parcel. You can use corrugated cardboard, wrapping plastic, carton boxes and crates. You should always prefer a new package, because a used package might not be durable.
If you wish to be creative about packaging then make sure that the package would not fall apart. Choose the packaging material in such a fashion that the address card would stick to it. For example, an address card might fall off the textile. When using already used packaging, make sure to remove all old address cards and barcodes. It is important that the packaging is durable, would not fall apart and that it would have enough even surface so the receiver’s and sender’s data could be written on it.
Packaging materials can be purchased from a post office. From there you can acquire different sized boxes, bubble envelopes and corrugated cardboard, Kraft paper and packing film.
HOW BIG SHOULD
THE PACKAGING BE?
Choose a packaging size that fits. If the packaging is too big then the contents of your parcel might get damaged when shaken. If the packaging is too small then it might break during transportation. Make sure your packages dimensions are not smaller than 2 cm x 9 cm x 14 cm.
You can package the item being sent into a larger box if necessary while adding filling material to the parcel. It is important to make sure the contents of the packaging does not move or reach out of the packaging.
If you wish to send a very small item then it is more favorable to send it by using a maxi letter or a registered maxi letter
HOW TO WRITE THE ADDRESS
ON THE PACKAGING
In order to make sure that your parcel always reaches its destination, write or print the accurate name and address of the receiver and sender in a clear and understandable fashion onto it.
Write the following info onto the package:
- first name and last name or legal person’s name;
- street, house and apartment number and also farm, village and parish name (outside of cities, towns and boroughs);
- ZIP code and city or county;
- country (in case of international postal shipments).
If you don’t know the receiver’s accurate address then you can address the package to a physical person’s name by sending it to a post office until it is claimed. In order to do so write a comment after their name “ON CALL” and then the destination’s post office’s name, postcode, city or county.
The most comfortable way to form the package is in the e-service, where you can print out the address card and glue onto the package. Glue the address card on a flat even surface.
If the shipment’s delivery location is a post office or a parcel machine then mark the post office’s or parcel machine’s data to the receiver’s data.
Write the address in Latin letters and in Arabic numbers. If the destination country uses different letters and numbers then write the address using the destination country’s letters and numbers. Write the destination country’s name in English or French for international postal shipments.
Do not use shortened titles, letter abbreviations, numbers or marks in addresses that are not well known and can cause difficulties when delivering the package to the receiver. Also avoid derivatives, corrections and crossovers in addresses.
FRAGILE AND DELICATE ITEMS
Package delicate and fragile items tightly in breakage protective material, for example, bubble wrap or newspapers. Package in a manner that the items would not touch each other during transportation nor bounce against the packaging’s walls.
GOOD TO KNOW!
To make sure that your delicate shipment reaches its destination intact always use the additional service “Handle with care”, which entails manual handling of the shipment during sorting. A shipment with the sticker "Fragile" is sorted manually and no other parcel will be placed on it.
If the shipment is to be transported in a certain position, then place the “arrow” marking on the side of the shipment in a visible place. Transport in a certain position sticker:
Package precious metals and jewellery products in a durable metal box or wooden crate – for packages up to 10 kg the wall thickness should be 1 cm, but for packages over 10 kg it should be 1,5 cm. The wall thickness for a wooden box made out of plywood can be 5 mm on the condition that the edges of the box are reinforced with staples.
Choose a durable envelope or packaging to send an insured shipment where you can put on a seal or close it in another efficient way.
- Valuable items should be additionally packed into an interior sturdy packaging, using, for example, cardboard, plastic or metal.
- The packaging must not enable introduction with the contents of the shipment during transportation and must insure the preservation of the postal secret.
- Do not package insured items in packages that are made up of multiple parts or have transparent parts.
GOOD TO KNOW!
Insured shipment cannot be sent in a packaging that allows for inspection with the contents and that does not ensure the preservation of the postal secret. Avoid packages that have been made up of multiple parts, are transparent as a whole or with a transparent address window.
LARGE DIMENSIONED AND OVER 30 KG WEIGHING SHIPMENTS
Special dimensioned shipment is a shipment that exceeds the orderable service maximum dimensions. Place an over 30 kg weighing courier shipment on a pallet so that it stays firmly placed, is protected and movable with a forklift or a Rocla-lift. The merchandise must not reach over the cargo pallet ledge. You can place an extremely large shipment in a container.
- A large dimensioned item is placed on a pallet one at a time in such a way, that the shipment’s edges don’t reach over the cargo pallet. All of the shipments corners must be protected with cardboard or with another stronger material.
- Package furniture with at least 100 μm thick plastic to protect the shipment from possible damages and avoid breakage of packaging during transport and handling.
- Fix the shipment’s loose parts (table legs, plates) onto the shipment with, for example, plastic.
PAPER DOCUMENTS AND SCHEMATICS
Package large schematics into a paper tube and paper documents such as maps and plans are recommended to place in a reinforced plastic cover that excludes paper wrinkling and also possible damages. Wrap schematics and pictures around a sturdy cardboard pipe to protect them from wrinkling.
TEMPERATURE SENSITIVE SHIPMENTS AND MEDICATION
Package temperature sensitive shipments in such a way that the packaging protects the package’s contents from cold and heat. You can use a thermic bag for that. You should also take into account the method of transportation and also the duration of transit when sending shipments. Package medication and seeds tightly into the interior package and fill the outer package with filling material.
POWDERS, LIQUIDS AND LIQUEFYING SUBSTANCES
Powders, liquids or liquefying substances containing shipments must be packed in a hermetically sealed vessel. Each hermetically sealed vessel must be placed in a sturdy box filled with a sucking material that interferes the vessel from breaking, the liquid from spilling and the contamination of other shipments.
- You can only transport liquids or liquefying substances in a hermetically sealed vessel that is placed into a sturdy boxes that is filled with a respectively protective and sucking material.
- Place dry and non-colouring powders and powder goods in durable containers (boxes, bags) and then place them in a box made out of a strong material.
- Package liquefiable substances such as salves and resins in two layers. The inner packaging must stop the shipment from getting moist and leaking. The purpose of exterior packaging is to protect the inner packaging from damages.
GOOD TO KNOW!
All shipments that contain powders, liquids or liquefying substances must be marked with a transport position indicating sticker that excludes the changing of the position of the shipment during transportation.
How to write the address on the parcel?
Write or print clearly and legibly the recipient’s address as well as your own one on the parcel. Write on the parcel:
- name (first name and surname for a physical person or name of a legal person)
- street, house and apartment number, outside of town: name of township and of farm
- name of village and of parish
- postal code (to be written on the bottom line, in front of the name of the town or the rural district)
- town or rural district
- country (in case of international postal consignments)
If you do not know the exact address of the recipient, then, if it is a physical person, you may send the parcel to the name of the person as POSTE RESTANTE to a post office. On a postal consignment which is sent to a post office as POSTE RESTANTE write:
- name (first and surname of a physical person)
- note "POSTE RESTANTE"
- name of the post office of destination
- postal code, town or rural district
It is most convenient to register a parcel with the e-service, where you can print out the address label and attach it on the parcel. Attach the address label on the smooth surface of the parcel.
You may also write the address on the parcel by hand. In this case, write your own address into the left top corner, while following the longest side of the parcel, and write the recipient’s address to the right.
Write the address by using the letters of the Roman alphabet and Arabic numerals. If different letters and numbers are used in the country of destination, then also use those for writing the address. On international postal items, write the name of the country of destination in English or in French.
For writing the address, do not use shortened names, abbreviations, numbers or signs which are not generally known and which may causes difficulties in the forwarding of the parcel to the recipient. Also avoid stretching of letters intervals, correction and deletions in the address.